Tool #1 - Reimbursement Request Tracker
Most clubs reimburse coaches for expenses like parking, memberships, or other costs they cover on behalf of athletes. The challenge is that every club handles this differently, which often creates confusion or extra work.
This tool provides a simple, clean, and easy-to-use system for tracking reimbursements. Here’s how I recommend setting it up:
Create a Google Form where coaches can submit their expenses. Post the form on your website or wherever you normally share staff resources.
Require coaches to complete the form before payroll. Monthly submissions tend to work best, but you can adjust based on your club’s needs.
Connect the Form to a Google Sheet. Submissions will flow directly into your tracker, where you can assign a status to each request so nothing gets overlooked.
(Optional) Add a payroll tab in the same sheet to line up reimbursements with payroll entries, making the whole process even smoother.
🔗 Examples: Steal these!
Google Form Example – Coaches Form
Google Sheet Example – Reimbursement Tracker
Quick Video – Link
