How to Create a Simple Coach Recruitment Process for Your Volleyball Club
How to Make It Easy for Coaches to Apply to Your Club
Every club director knows this truth: without coaches, nothing happens. Coaches are the foundation of your program - and without them, your club stays small.
Most clubs focus on finding new coaches through events, referrals, or LinkedIn searches. But what about the coaches who are already interested and come looking for you?
That’s where having a simple, transparent, and organized application process makes all the difference.
Step 1: Add an Application Link to Your Website
Make it easy for potential coaches to find you. Add a short section or button on your website that says something like “Interested in Coaching?” and link it to a Google Form.
This simple step shows professionalism and removes friction for people ready to apply.
Step 2: Build a Google Form for Coach Applications
Use Google Forms to collect all the details you need from interested coaches.
Include fields like:
Name and contact information
Coaching experience
Age group or position preferences
Certifications
Availability
Keep it short — just enough to get the key info without overwhelming them. We have an example below you can steal!
Step 3: Connect the Form to a Google Sheet
Once your form is ready, connect it to a Google Sheet. Each new submission will automatically appear in your tracker, making it easy to review, sort, and follow up.
Add a status column to track where each applicant is in your process. For example:
Applied
Replied
Interview Scheduled
Hired
You can even use color-coding or dropdowns to make it easier to scan. We have an example below you can steal!
Step 4: Make It Standard for Everyone
Require all coaches — even people you already know — to complete the form.
This ensures every applicant goes through the same fair and consistent process. It also saves you time later when you need to reference their information.
The Takeaway
You don’t need fancy recruiting software to build a clear and professional application process.
A simple Google Form + Sheet setup helps you stay organized, respond faster, and show potential coaches that your club runs smoothly.
🔗 Examples: Steal these!
